The Martha’s Table Healthy Start Program is committed to excellence as we impact the lives of the youth we serve. It is our goal to engage and partner with parents to increase family success and become a strong resource for the families we serve.
There is a four-step process for enrollment in the education program that can take up to two weeks to complete. The process includes a pre-screening interview/orientation, completing enrollment paperwork, applying for the D.C. childcare subsidy, and meeting with education program leaders. Please keep in mind that failure to complete the enrollment paperwork and subsidy application within one week may forfeit your space in the education program.
Step One: Wait List
Parents/guardians interested in enrolling their children in the Education Program must complete our wait list application. Once a space is available and you are next on the list, the compliance department will contact you to begin the enrollment process.
Preference is given to parents who already have children enrolled in the education program, to teen parents, and to length of time on the waitlist, as well as eligibility for the DC Office of the State Superintendent of Education (OSSE) Subsidy for Childcare Services. Martha’s Table also has a few private pay slots available.
To fill out a wait list application or inquire about space availability, please contact the compliance department:
Step Two: Program Tour and Pre-Screening Interview
When a space is available, the parent/guardian will be contacted for a pre-screening interview. Parents/Guardians have 48 hours to respond and schedule an intake meeting to initiate the enrollment process.
During the pre-screening interview, we will ask about previous OSSE subsidy admission forms, residency, employment, activity, and marital status. The pre-screening questions will determine your OSSE subsidy eligibility; inform you of your enrollment status and of the status of required enrollment documents.
If it is determined that you are not eligible for the OSSE subsidy, please keep in mind that there are a few slots available for private payment or scholarship. Scholarships have a different set of requirements and are only offered when available.
Step Three: Enrollment and Intake
Due to the number of families waiting for an available slot, the parent(s)/guardian(s) must submit the required documentation for enrollment within one week. Otherwise, the available slot will be forfeited. The required documentation can take some time to complete, so we highly recommend that you begin collecting information and filling out forms once you have been informed that a slot is available.
Required Enrollment Documents
The following documents must be completed for all students:
- Registration Form
- District of Columbia Universal Health Certificate
- Martha’s Table Student Information Card (aka Yellow Card)
- Emergency Medical Treatment Form
- Travel and Activity Authorization Form
- Child and Adult Care Food Program Enrollment Form / Income Eligibility Statement for Children
- Payment Agreement
- Parent/Guardian Handbook Acknowledgement Form
Other required documents must be completed, depending on your child’s age and medical status.
- District of Columbia Oral Health (Dental Provider) Assessment Form (required for all students over age 2)
- Medication Authorization Form (required for students that require medication)
- Medical Substitution Form (required for students with special diets and food allergies)
- Infant Formula Food Nutrition Form (required for infants, birth through 11 months)
- Soy Milk Notification Form (required for students 1 year or older that prefer to drink soy milk)
D.C. Office of the State Superintendent of Education Subsidized Childcare program
The Office of the State Superintendent of Education (OSSE) subsidized childcare program is intended to offset the cost of childcare services. Upon enrollment, each parent/guardian has the opportunity to apply for subsidized childcare.
Martha’s Table is a Level II childcare provider and can conduct intake for parent(s)/guardian(s) in certain non-TANF eligibility categories. The Martha’s Table compliance department can determine your eligibility status during the pre-screening interview. Parent(s)/guardian(s) that can do the subsidy application at Martha’s Table will need to schedule an appointment for the subsidy intake. Appointments last between 30-45 minutes. All other eligibility categories will have to apply for the subsidy at 4001 South Capitol Street, SW.
During the subsidy intake appointment, parent(s)/guardian(s) must complete an application and submit documentation that proves:
- Parent/guardian relationship with the child(ren) (i.e. birth certificate or adoption papers);
- U.S. citizenship or legal status of the child(ren) (i.e. social security card);
- D.C. residency;
- Activity (such as employment, job training, or school) that is 20 hours or more a week during the time that childcare is provided; and
Additional documentation may be requested in order to determine your eligibility.
The Martha’s Table compliance department will outline the documentation needed to complete the application during the pre-screening interview. Parent(s)/guardian(s) have 30 days to complete the application, or it is no longer valid. Please keep in mind that the subsidy application falls within the one week enrollment process. Therefore, if the application is not completed along with the enrollment paperwork within one week, the open space is no longer guaranteed.
Please note that all families eligible for the subsidy must recertify each year in order to continue receiving subsidized childcare. Each year, the parent must provide proof of D.C. residency, activity (such as employment, job training, or school that is 20 hours or more a week during the time that childcare is provided), and income.
If it is determined that a family is not eligible for the subsidy, there may be a few private pay slots available as an option.
Step Four: Parent Meeting
After the enrollment paperwork is completed, the education program will schedule a meeting with the parent. During this time, the child and parent/guardian will have the opportunity to visit the classroom, meet the teacher, discuss your child’s needs, and discuss program policies and expectations with education program administration. Your child’s official start date will be determined at this meeting.